USA Ultimate

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Event Registration

Below are the requirements for registration in a sanctioned event. 
All forms, fees and materials must be submitted before teams/players begin play.
Players or teams that fail to register with USAU will not be covered by USAU's insurance policy, place the event at risk of losing sanctioning privileges and place the team/players at risk of not being able to participate in future USAU events. 

• ROSTER: Submit a complete team roster
• WAIVER: Signed waiver of liability from each participant
• MEMBERSHIP: All players must be a current USAU member or pay the one-time event fee.
• YOUTH FORMS: Each youth player must complete a Medical Authorization form and turn it in to their chaperone.
• CHAPERONE: Each team with a youth player must have a USAU cleared chaperone listed on the team roster.

REGISTRATION INFORMATION AND FORMS

All teams must submit a roster for each sanctioned event they attend. ALL PLAYERS MUST BE ON A ROSTER BEFORE THEY ARE ALLOWED TO PLAY.  Players or teams that fail to register with USAU will not be covered by USAU's insurance policy, place the event at risk of losing sanctioning privileges and place the team/players at risk of not being able to participate in future USAU events. 

ONLINE ROSTERS
Organizers of Recreational Premier and Competitive events (including all Club and College Regular Season events) are required to submit a roster online.  It is recommended and preferred that organizers of other types of events use the online rostering system as well, however, excel rosters are accepted for non-Premier and non-Competitive events. 

• The team organizer must login to their USA Ultimate account and click "online rostering" from the account homepage. 

• Follow the link to "Create an Event Roster".

• Select the event you would like to register for from the list of sanctioned events. 

• To add players, type in their first and last name and USAU ID# (last names must match the account exactly).  You can also click "import players" to add players from previous rosters for which you were the team organizer.

  • Returning players can find their USAU ID# by logging in to their account, or they can contact USA Ultimate for help accessing their account/ID#.  Brand new players can create a USAU account to obtain an ID # (there is no payment required for this).
  • As you add players to your roster, you will be able to see their membership and waiver status.  You can add players who are missing a waiver or membership, but they will need to take care of those missing items before the event begins.
     

• If any players on the team are under 18, a cleared chaperone must be added to the roster using the chaperone's USAU ID#.

MANUAL ROSTERS
Rosters for some events can be submitted using the electronic excel version of the USA Ultimate Sanctioned Event Roster (link above)- this roster can be used for recreational classic events and can be used to submit roster additions at the event for competitive classic and recreational premier events.  Competitive Premier, Club Regular Season, and all College Regular Season events require entering complete rosters in the online rostering system. 

Complete the excel roster form and either email it to USA Ultimate at sanctioning@usaultimate.org (must be received at least 3 days before event) or turn it in to the event organizer at the event.
 

• Submit a waiver of liability that has been signed by a parent or guardian

• Complete a medical authorization form that has been signed by a parent or guardian and submitted to the appropriate chaperone. These forms should be kept on site throughout the event. They are not submitted to USA Ultimate for sanctioned events.

• An adult (21 or older) that will be responsible for a youth player/s must be designated as the chaperone and must complete a background check for USAU (see: Chaperones).
   

Participants who are non-members of USA Ultimate are required to pay an event fee in order to participate in a sanctioned event.  Event fees do not include any membership benefits.  Fees are $5 for youth players and $10 for adults.  These players can still create a USAU account online (there is no cost for this) and they can complete the waiver via their online account.  If submitting the waiver or event fee manually, use the One-Time Event & Waiver form (see Forms above) to register.  The event fee is not available online; a check must be sent to USA Ultimate in advance of the event, or submitted at the event.  Teams may submit one check to cover all players. 
 

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